Planning Your Trip

Budgeting For Your Trip

The following information is to help you in the process of planning your budget. The precise cost of your flight and hotel may vary depending on when you book your tickets and which airport you choose to arrive in.

We are proud to inform you that the official transporter for the event is Air Canada! When traveling by air to any Osaka airport, from any city in any country, you will receive a 10 % discount. This rebate will apply to the first 500 passengers booking with the promo code below. How to obtain your discount :

Go to Enter your promo code: EMXRZJB1

Enter this promo code in the search tool to register online and get an instant 10% off from anywhere within the vast Air Canada network. Your flight must land and depart in Osaka (ITM,KIX,UKB) (AS) Your travel dates must between May 28th 2019 and June 14th 2019

We strongly recommend flying into the Osaka airport (Airport code: KIX) unless you are planning to spend time in Tokyo before the congress. The KIX airport is connected to the JR West train station at Osaka airport. You will exit the airport, following signs to the JR train. Once in the train station, head to the OFFICE that reads JR Trains. They have staff who speak English and and ensure you get the right ticket and get on the right platform to take you straight to the Kyoto train station. 

Once at the Kyoto train station, we recommend you consider a taxi to your hotel for the first time, unless it is just next to the train station, in that case you can walk.


If you plan to spend time in another part of Japan, you can catch a bullet train or local train straight to Kyoto prior to the Congress.


Average Flight Cost by Region:


Flight to Kyoto (KIX): $2,120

Flight to Tokyo (HND/NRT): $1,820


Flight to Kyoto (KIX): $645

Flight to Tokyo (HND/NRT): $745


Flight to Kyoto (KIX): $1,050

Flight to Tokyo (HND/NRT): $980

Middle East:

Flight to Kyoto (KIX): $1,575

Flight to Tokyo (HND/NRT): $1,550

North America:

Flight to Kyoto (KIX): $1,500

Flight to Tokyo (HND/NRT): $1,470


Flight to Kyoto (KIX): $950.00

Flight to Tokyo (HND/NRT): $950.00

South America:

Flight to Kyoto (KIX): $1,637

Flight to Tokyo (HND/NRT): $1.479


*To view a breakdown of flight costs by country, click here.

Travel to and from your local airport: This may be the cost of a taxi or public transportation to your local airport or the cost of leaving your car parked at the airport for the duration of your trip.

Hotel: $150 - $250 per night

Details on the official hotel blocks are under the Hotel tab.

Registration Fees: Are posted on the Registration tab.

Food: Lunch is provided each day you are registered at the WPC, but you'll want to budget for breakfast and dinner. A generous budget would be $60 per day.

Travel to and from the airport in Japan by train:

One-Way Ticket between the KIX airport and Kyoto varies in price, depending on you ticket. An unreserved seat and a reserved seat options range from: $26.00 - $36.00.

Other Considerations:

  • Make sure that your passport is up-to-date. If your passport will expire the year of the congress, even if it is after the congress, you should check your country's rules for international travel. Some countries will not allow Americans to enter if the passport has less than six months of validity. PLEASE CHECK!
  • Make sure that you have three times the medication you would normally need for the length of your stay. This ensures that you will not be left without should you luggage get lost. It is important to note that Parkinson's medications vary in dosage internationally and you may not be able to get your equivalent dose at a local pharmacy.
  • Travel insurance can help solve a multitude of unforeseen problems. We highly recommend that delegates purchase travel insurance.
  • We recommend that delegates arrive a few days early to adjust to any time differences and to familiarize themselves with the area.

For more information visit our FAQs page.

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